How to select records

The current record is defined as:

View	Description
Details View	The record currently being viewed.
Contact Sheet View	The highlighted record (there is a faint dotted line around the thumbnail).
Page View	The record currently being viewed.
List View	The highlighted record (there is a distinctive border around it):

You use the current record when you wish, for instance, to:

• Create a Ditto record.
• Run a report for one record only.

  Note: It is only possible to have one current record at a time. However, it is possible to have many selected records.

Selected records display with a blue (solid) highlight:

You would select records when a number of records are to be:

• Discarded, deleted, merged, etc.
• Saved in a group.
• Attached to another record.

Tip: The current record may not automatically be included when you select a group of records. To include the current record, you must select it.

1. Run a search.
2. Select List View or Contact Sheet View.
3. If the records you wish to select are consecutive:
   1. Press and hold the Shift key.
   2. Using the mouse, select the first record and then the last:

   

If the records you wish to select are not consecutive:

1. Press and hold the CTRL key.
2. Using the mouse, select each record in turn.

The selected records have a (solid) blue highlight:

Note: The Select menu options in the table below can also be used to select records in List View and Contact Sheet View.

1. Run a search.
2. Select Details View and browse the records using the Record navigation buttons.
3. Use one of the options below to select a record:

Menu bar	Keyboard shortcut	Description
Select>Select Current Record	F8	Selects the current record.
Select>Add Current Record To Selection	CTRL+ F8	Adds the current record to the records already selected.
Select>All Records in Results	Shift+ F8	Selects all records.
Select>Invert Selection		Inverts the selection, i.e. records previously selected are unselected and records previously not selected become selected.
Select>Clear Selection		All records are unselected.